Uploading Documents

Standard File Types

Accurate Digits supports uploads of the following file types:

• Image files: JPG, JPEG, PNG
• Document files: PDF

Only these file types can be uploaded to Accurate Digits, with a maximum file size of 10MB.

How to Handle Other File Types

If you have a document that isn’t one of the supported file types, you can often convert it to PDF. Here’s how to convert files from Microsoft Office applications and other programs into PDF format:

Converting Microsoft Word, Excel, or PowerPoint Files to PDF

1. Open your file in the Microsoft Office application (e.g., Word, Excel, PowerPoint).
2. Go to File > Save As.
3. In the “Save as type” dropdown menu, select PDF Document (*.pdf).
   
4. Choose a location to save your file, then click Save.

Converting Google docs, sheets, or slides to PDF

1. Open your file in Google Docs, Sheets, or Slides.
2. Go to File > Download > PDF Document (.pdf).
   
3. The file will download as a PDF, ready for upload.

For Other Applications 

If your application does not have a “Save as PDF” feature, you can use the "Print to PDF" function available on most computers:

• On Windows:

  1. Open your file in the relevant application.
  2. Go to File > Print.
  3. From the list of printers, select Microsoft Print to PDF.
  4. Click Print, and then choose a location to save your new PDF file.

   

• On Mac:

  1. Open your document and go to File > Print.
  2. In the PDF dropdown at the bottom of the print window, select Save as PDF.
  3. Choose where to save the file, then click Save.

How to Handle Files Larger Than 10MB

If your file exceeds the 10MB size limit, there are two ways to make it suitable for upload.

Option 1: Lower the Image Quality

Lowering the file quality can reduce file size, especially for PDFs or large images. Here’s how to adjust quality in popular tools:

Reducing File Size in Adobe Acrobat Pro

1. Open the PDF in Adobe Acrobat.
2. In the menu:
   • On Windows: Open the hamburger menu (three horizontal lines in the top-left).
   • On macOS: Go to the File menu.
3. Select Save As Other > Reduced Size PDF.
4. Choose the location to save the file, then click Save.

Acrobat will display a message indicating the successful reduction in PDF size.

For more detailed guidance on optimising PDFs, please refer to Adobe’s Help Article on Optimizing PDFs.

Alternative Tools (if you don’t have Adobe Acrobat Pro):

Online Tools: There are various online tools available to help compress both PDFs and image files (JPG, PNG), and many of these services offer free options. A quick online search will help you find a tool that suits your needs.

Option 2: Split the File into Parts

If reducing quality doesn’t bring the file size below 10MB, you can split the PDF into multiple parts and upload each one separately.

Using Adobe Acrobat Pro 

You can split one or more PDFs into multiple smaller PDFs. When splitting a PDF, you can specify the split by the maximum number of pages or maximum file size. 

1. Open the PDF in Adobe Acrobat.
2. From the upper-left menu, select All Tools > Organize Pages.
3. In the left pane, under Page Options, select Split. A command dialog for the split operation will appear.
4. In the Split By dropdown, choose the criteria for dividing the document:
   • Number of Pages: Specify the maximum number of pages for each split document.
   • File Size: Specify the maximum file size for each document.
   • Top-level Bookmarks: Splits by bookmarks, creating a new document for each top-level bookmark.
5. To set a target folder and filename preferences, select Output Options, configure as needed, then click OK.
6. Finally, select Split to create your separate documents.

For more detailed instructions, see Adobe’s help page on manipulating and splitting PDF pages in Acrobat.

Using Print to PDF on Windows 

1. 1. Open the PDF file in a PDF viewer, such as a browser (Chrome, Safari, Edge etc.) or Adobe Reader.
   2. Select Print and choose Microsoft Print to PDF as the printer.
   3. In the Page Range field, enter the range of pages you want to save as a separate document (e.g., 1-5).
   4. Click Print, and when prompted, save the file with a unique name.
   5. Repeat for each range of pages you want to split.

Using Preview on Mac:

1. Open the PDF in Preview.
2. Select the pages you want in the first split document.
3. Go to File > Export as PDF.
4. Save the document, then repeat the process for each section.

Using Other Tools to Split PDFs:

Online Tools: Various online tools allow you to upload a PDF and split it into smaller files, often with free options. A quick search will help you find a tool that suits your need. 

Guide to Acceptable Data Uploads 

Introduction

Welcome to the Accurate Digits guide on acceptable data uploads! We’re here to share a few tips to help you manage data responsibly and keep things in line with our Terms and Conditions.

This guide is consistent with recommended practices for many digital services, even beyond our own platform. Please note that this guide is not legal advice; we encourage you to conduct your own checks and seek legal guidance when necessary.

1. Uploading Corporate and Third-Party Data: Consent and Responsible Use

• Obtaining Consent and Managing Responsibilities

  • When uploading data to Accurate Digits, it’s essential to ensure you have the right authority or permissions. If you are uploading corporate or third-party data, confirm that the relevant parties have agreed to their data being uploaded to the Accurate Digits service.

  • Users are responsible for obtaining all necessary permissions, especially if the data includes any confidential or sensitive details. This proactive step helps maintain compliance with our Terms of Service and aligns with common data management best practices.

• How We Use Your Data

• • We process your data to provide the services you rely on, such as ensuring report accuracy and identifying discrepancies. Additionally, uploaded data helps us continually improve our tools, refine analytics, and may be used to inform Accurate Digits' outreach to better serve our community.
  • For details on how we protect and manage your data, you can read more in our Privacy Policy. 

2. Avoiding Personally Identifiable Information (PII)

• Why PII is Prohibited

  • Accurate Digits prohibits uploading any content that includes PII, such as names, addresses, dates of birth, or other information that can directly identify an individual. This restriction helps us maintain a high standard of data privacy and aligns with regulatory compliance obligations across different regions.

• How to Manage PII in Your Documents

  • If you need to include relevant data but want to ensure it does not contain PII, consider using a redaction tool like Adobe Acrobat to remove identifiable details before uploading.

  • For users handling client data or data with sensitive elements, it’s best practice to conduct an internal review to confirm that no PII is inadvertently included before uploading.

3. Responsibility for Compliance

• As a user, you are responsible for ensuring that the data you upload aligns with our Terms of Service and excludes prohibited information. Regularly reviewing data for compliance is generally good practice across most digital platforms

4. Contacting Support

If you have any further questions about acceptable data uploads, please feel free to contact our support team at contact@accuratedigits.com. We’re here to help you use Accurate Digits confidently and responsibly.

This guide is designed to support your data management practices, helping you upload data responsibly and in line with Accurate Digits’ terms. While these practices offer general guidance, please consider consulting a legal professional if you have specific questions about compliance. By following these practices, you’re helping create a secure environment that benefits all users.